Dressage NSW - Clarendon Events - Conditions of Entry

This event will be held in accordance with current EA National Dressage Rules and any subsequent amendments. The Committee may grant exemptions to the rules for special promotional competitions. The onus is on the competitor to know the rules. The conditions below are relevant for competitions held by DNSW at Clarendon.

COVID 19: Refer event schedules regarding requirements that will apply during events.

1. Competitions:

a) Official Competitor competitions: Open to all EA Competitor members. Official competitions attract grading points.

b) Official Participant competitions: Open EA Participant or Competitor members. Participant competitions do not attract grading points.

c) Other Closed Restricted or Closed Un-restricted competitions, as described in the schedule for the event.

2. Horses/ponies EA registration:

a. Official Competitive competitions are open to horses or ponies with EA full horse registration. Please indicate on the entry form if your horse is a pony.

b. Official Participant competitions are open to horses/ponies and EA horse registration is not compulsory but encouraged for Participant competitions.

c. Closed events: EA horse registration is not compulsory but encouraged.

3. Competitions are open to riders aged 10 years on horses and 8 years on ponies.

4. After close of entries a rider may be changed if notified in writing to the OC no later than 40 minutes prior to the start of competition, proof of EA membership, e.g. membership card must be provided on request. A rider of a horse may not be changed if another rider has ridden the horse on the day, either in warm-up or in a competition. Competitors may only substitute a horse with the approval of the OC and no later than 48 hours before start of the event. The draw position cannot be changed without the permission of the Organising Committee. One rider per horse for the entire event.

5. HORS CONCOURS (Non-competitive): Riders wishing to ride HC/NC must declare their intention in writing before the start of competition (test).

6. Riders or owners who have an outstanding debt with DNSW will not be permitted to enter a horse or compete in any event run by DNSW until that debt has been settled.

7. Entries are taken on a first in basis. Telephone/Late entries will not be accepted.

8. Grading and eligibility to compete at FEI level: As per current EA rules.

9. In the case of oversubscription, entries may be limited and a max. of two horses per rider will apply. The event is open to all EA members. DNSW members will be given preference if oversubscribed. Only one rider may ride a horse at the event.

10. Identification numbers (ID) must be shown on entry form. If awaiting issue of either, please indicate on entry.

a. ID (2) - one on either side of the horse must be worn at all times when the horses is out of the stable. The numbers must be clearly displayed so that the judge can identify the horse/rider when riding in front of the judges’ vehicle. Official tests: Riders are not required to stop at the judge’s car. Note: -2 points per judge is deducted if horses are not wearing the correct identification in the competition area (refer rule 4.8.5).

11. Scratchings will be accepted up to the closing date. After the closing date, a 50% refund will be issued if a veterinarian or doctor’s certificate is provided within 24 hours of the completion of the event.

12. Refunds as per EA rules.

13. DNAs, riders will automatically be placed on the reserve list the next event they enter if the competition is there are oversubscriptions.

14. Veterinary checks: Random swabbing may take place. If approached by Official Steward/ Vet Officer of the day, competitors/person responsible for horses must allow samples to be taken from their horses for drug tests.

15. Registration and Dressage Performance Card/Competition License must be available on the day of competition.

16. Entry Fees: (GST Inc.) Unless otherwise stated in the event schedule: a. Members- $60.00 per test for; Non-Members - $75.00 per test.

17. A non-refundable Administration fee of $10 per horse applies and a $50 late entry fee per horse applies and is non-refundable.

18. Ribbons awarded in Official Competitive Competitions as per normal Clarendon conditions of Entry. Competitions may be split into divisions (Amateur, Open, Pony, Jnr/Young Rider) if entries warrant. For competitions that are not split, AOR, Pony, J/YR riders will be identified on the draw and results. Amateur riders and ribbons awarded for that section as per normal conditions. Riders will need to indicate online that they are an amateur/owner rider, if this is not indicated you will be placed in the open division. More information regarding the AOR (amateur/owner rider divisions can be found in the EA rule book).

19. Prizes-Ribbons: Unless otherwise stated in the schedule for each event: Up to 5 horses: Ribbons to 3rd place; Over 5 horses: Ribbons to 6th place.

20. Riders that are not current members will be charged the non-member entry fees.

21. Stabling: Stables are available on the showgrounds. DNSW accepts no responsibility for the condition or state of repair of the stables. Stables must be booked via Nominate (separate entry Stabling & Camping). A fee will apply.

22. Camping: Available on the grounds. Camping must be booked via Nominate (separate entry Stabling & Camping). Campers who stay on the grounds and do not book may find their entries refused for future events.

23. Gear Check – all competitors must present to the Gear Steward prior to each test you are riding. Failure to do so will incur elimination.

24. Warm up arenas and lunging arenas: Refer website for a layout of the grounds.

25. DOGS ARE NOT PERMITTED AT THE HAWKESBURY SHOWGROUND UNLESS INVOLVED IN A DOG SHOW - please respect this rule by HDAA and leave your dogs at home.

26. Conditions for Riding Attire & Hats. As per EA Rules. Headgear: Helmets must comply with the Current EA safety standards. Refer EA Regs or EA Dressage rules re requirements.

27. Video Cameras and equipment must be kept at least 10 meters from the arena, preferably at the A end of arena.

28. No temporary yards/fences made substantially of electrical fencing/rope or similar material is to be used to construct yards/fences in float or car park/camping areas.

29. Any power or authority vested in the committee by these conditions of entry may be exercised by the Official of the Day or, with the concurrence of that person, any member of the committee. The “Official of the Day” is the person from time to time nominated by the committee as such. Any rider who fails to comply with these conditions of entry, or a direction of a member of the committee, may be eliminated.

30. All competitors & officials need to be aware and abide by the principles of the EA Codes of Conduct.

31. Random swabbing may take place at any event. A reminder for all competitors to have their horse’s EA registration papers with them at all times at EA events.

32. Vaccinations: We recommend that horse vaccinations for Strangles and Tetanus are up to date.

33. Falls and injuries: EA Dressage Rules 3.8 and 3.23 and the EA Concussion Policy applies (refer Annex G).

34. EA Accredited Stewards will officiate at events to ensure the welfare of horses is upheld and events are conducted safely and as per the rules. Competitors must follow the direction of the Stewards.

Spectators and visitors are welcome at all times.

Notice to all competitors: The welfare of the horse is paramount. If at any time it appears to a member of the Committee of DNSW that a horse may for any reason require veterinary attention, and

(a) the rider, or other person apparently in charge of that horse, is not immediately available to attend to that horse's welfare, or

(b) such rider or other person declines to adequately attend to that horse's welfare, the member of the Committee is authorised to call in veterinary assistance for the horse, and the veterinarian attending is authorised to administer to the horse such treatment (including euthanasia) as the veterinarian considers appropriate in the circumstances. The rider of the horse is responsible for and must meet the cost of such veterinary treatment. A rider who does not meet that cost will not be permitted to enter any future competition conducted by DNSW.

Riders and owners of competing horses and other people associated with them must, under penalty of elimination, obey any order or direction given to them by any responsible official (judges, stewards, official of the day, committee members) and they must, in particular, be careful not to do anything liable to upset or hinder the undisturbed progress of the competition.

Competitors please note: Only horses that are entered for the competition are permitted on the grounds during the event. Riders are allowed to bring their horses to the grounds the day before competing. Reserve listed horses/riders may attend on the day/s entered for the competition. Companion horses/ponies not entered for competition may be permitted at the discretion of the Organising Committee depending on the circumstances. Please apply in writing no later than 5 days before the start of the event. 

Stallion Safe Guidelines

EA & EA Dressage rules apply regarding Stallions. Stallion identification discs must be worn by stallions at all times at the event either on the bridle or saddlecloth. Stallions are not permitted to be ridden by riders under 18 yrs of age, Handlers of colts/stallions must be 18 years or older. If you see a horse with a “Green” disc on the saddlecloth, bridle or halter then this indicates the horse is a Stallion. Floats and Trucks transporting stallions also feature a Green disc.

Stallion owners are well aware of taking necessary precautions with Stallions. Other owners/riders and others however are not so mindful.

If you see a green dot on a horse, float or truck, disregard the normal convention of “Green means Go” and take care not to park too close or to provoke Stallions in any way. More information on the Stallion Safe Guidelines can be found on the EA and DNSW websites. Property Identification Codes Property Identification Codes (PIC) numbers are required for all event. Please note your PIC on the entry form.

Risk Warning and Disclaimer

1. Horse riding is a dangerous activity and can result in serious injury (including death) and loss.

2. All persons who ride, or tend, a horse on these grounds do so entirely at their own risk.

3. Neither Equestrian Australia, Dressage NSW, nor the Committee or any member thereof, accepts any liability for any personal injury (including death) suffered by any person from or relating to any incident involving a horse and whether or not caused or contributed to by the negligent act, error or omission of Dressage NSW, the Committee or a member thereof.